When submitting documents in paper format, it is necessary to certify the signatures on the division of the shareholders register.

If the division of the shareholder register is drawn up only in connection with changes to the information (personal data) regarding an existing shareholder, the signature of the board of directors on the partition shall not be required to be certified.

Signatures may be certified as follows:

• a sworn notary;
• in the Orphan's Court, after the declared place of residence (if the person has a personal identity number of the Republic of Latvia), if there is no notary in the county, county city or county parish;
• when signing documents with a secure electronic signature and time stamp. Where a document is to be signed by more than one person, it may be provided electronically only if all the signatories have an electronic signature.